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Trustee Meeting Sep 24

Meeting Summary

Summary Notes from Hall Trustees’ meeting 24/9/24

  1. There are two new microphones for use in the Whittome Hall, and the headset is working again. The Hall is now licensed to use more channels, which should reduce interference.
  2. Arrangements for the AGM on 15/10/24 were agreed. Twenty members will constitute a quorum for the meeting.
    1. Arun Agarwal announced that he would not be standing for re-election as a trustee in the “elected trustee” category.
    2. Statements by candidates for election as trustees will be circulated at the start of the meeting.
    3. Members attending will be asked to approve expenditure of up to £60,000 on refurbishing the House. Maurice O’Shea will be giving a presentation about the financial implications of this.
    4. There will be an opportunity at the refreshment interval to taste wines from our new suppliers.
  3. As at 24/9/24, enough tickets had been sold for the Brighton Beach Boys’ concert on 4/10/24 to ensure that a profit would be made (for the Hall).
  4. Arrangements for the Celebration Quiz Night on 16/11/24 were going well.
  5. A new till, which totals sales, is being purchased for the Bar.
  6. A statement of room capacity is to be displayed in each room/Hall.
  7. Henfield Theatre Company are paying for the two Hall pianos to be repaired and tuned.
  8. It was confirmed that, if hirers are running a ticketed event, i.e. selling tickets which include alcoholic drinks (as opposed to using the Hall’s Bar), they must apply for a temporary licence.
  9. Hall users are politely asked not to bring mobility scooters into the building – however, it is the very large scooters which cause problems and it is hoped to develop a more precise policy on this.
  10. The named Safeguarding Lead for the Hall is Jane Jones.
  11. Positive feedback about the Hall had been received from the regional organisers of NAFAS.

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